Technology that protects the people you serve.
Secure, documented IT built for healthcare practices, social services, and nonprofits — without enterprise pricing or enterprise complexity.
- Secure by design
- Fully documented
- No long-term contract required
- Cincinnati-based
Care-based organizations carry more risk than most realize.
You're trusted with sensitive information every day — most run on technology that was never built to protect it.
Sensitive data handled casually
Client records, intake forms, and communications scattered across personal devices and unsecured email.
Our fix: Centralized, access-controlled systems built for sensitive information.No audit trail
When something goes wrong, there's no record of who accessed what, or when.
Our fix: Documented access logs you can actually produce.Staff and volunteer turnover
Former employees and volunteers often keep access long after they're gone.
Our fix: A structured process so access always matches who's active.No one's watching the technology
Most care organizations don't have IT staff, so gaps go unnoticed until something breaks.
Our fix: Ongoing oversight so problems get caught early.A secure foundation, built and documented.
Here's what's included in your CareOps setup:
Secure domain + email
Professional, access-controlled email built for confidential communication.
Multi-factor authentication
MFA enabled across every account handling sensitive information.
Role-based access controls
Staff and volunteers only see what they need — nothing more.
Device & account documentation
A written record of every device and account tied to your organization.
Data handling policy
Plain-English documentation of how your organization handles sensitive information.
Onboarding & offboarding process
A repeatable process for granting and revoking access as your team changes.
Setup is scoped to your organization's size and systems — every engagement starts with a consult so your quote reflects what you actually need.
Stay secure after setup, not just on day one.
Technology needs change as your organization grows. CareOps Managed keeps things monitored, documented, and current so security doesn't quietly erode once the setup call ends.
Ongoing monitoring
We keep an eye on your systems so issues get caught before they become incidents.
Regular access reviews
Scheduled reviews to make sure access still matches who's actually on your team.
Priority support
Direct access to us when something needs attention — no ticket queue.
CareOps Managed is optional and billed separately from setup — ask about it on your consult call.
Set up right, without disrupting care.
Three steps. No downtime for your team or the people you serve.
Book a CareOps consult
We learn about your organization, the systems you use, and the sensitive information you handle.
We configure and document everything
Secure accounts, access controls, and policies — built around how your team actually works.
You're protected, and you can prove it
Full documentation you can show a funder, auditor, or board member.
Built for organizations that carry sensitive trust.
CareOps is the right fit if…
- You're a healthcare practice, clinic, or provider handling patient information
- You're a social service or nonprofit managing client records and sensitive intake data
- You don't have dedicated IT staff, but you're accountable to funders, a board, or regulators
- You've been told you need to be ‘compliant’ and don't know where to start
- You want documentation you can hand to an auditor, funder, or board member without scrambling
Ready to protect the people you serve?
Start with a CareOps consult
We'll review your systems, your sensitive data, and what's at risk, then scope your setup.
Book a CareOps ConsultGet a free technology check first
Get a free IT risk assessment and find out what's worth fixing before you commit to anything.
Get a Free IT Risk Assessment